Lesson and exam planning
Coordinate moving phases with classes, exams, holidays and the availability of employees and suppliers.
Schools, colleges & universities
A new learning environment.
A prepared start.
An educational move requires coordination between buildings, users and educational planning. VM360° brings these components together in a feasible approach.
Kurt Van Synghel connects management, education and research teams, facility, ICT and delivery partners. From an internal move during renovation to the commissioning of a new campus.
One planning for the teams involved
The first day of classes starts with preparation.
A holiday period can provide space for the move, but also mean fewer available employees or suppliers. Together we look at which time windows are realistic and which conditions need to be arranged in advance.
Management & educationFacility & ICTResearch & collection managementSuppliers & moving partners
From classroom to campus
Six components that we coordinate.
Premises & furnishings
Connect furniture, learning materials and zoning plans to the design of classrooms, auditoriums and shared spaces.
ICT & audiovisual resources
Include network, digital boards, projection and workplaces in the planning of the responsible IT teams.
Libraries & Archives
Coordinate inventory, placement order, labelling and accessibility with the collection managers.
Practice & research areas
Coordinate equipment, facilities and specialist activities with users and technical partners.
Communication & access
Clear instructions for employees, pupils and students, with agreements about routes, access and signage.
From inventory to commissioning
A clear approach per phase.
Insight & scope
Mapping users, premises, goods and critical time windows.
Read more →Planning & preparation
Align destinations, readiness, budget and suppliers with the education calendar.
Read more →Guided execution
Connect teams, monitor progress and discuss deviations in a timely manner.
Read more →Start-up & aftercare
Organise feedback from users and transfer remaining points to those responsible.
Read more →Moving while parts remain in use
Clear boundaries between work and daily operations.
During a phased renovation or internal move, lessons and research can continue in other zones. We coordinate routes, working hours and accessibility with the institution and the responsible services.
Employees receive practical moving instructions. The institution determines how pupils, students and other users are informed about changed rooms, access and routes.
Communication & moving instructions →Prepare
Record destinations, labelling, packing tasks and contact persons per department.
Tuning
Discuss work zones and transport movements with facility, prevention and implementing partners.
Inform
Share an up-to-date schedule and clear points of contact, even when agreements change.
Concrete for your project team
An overview of rooms, resources and agreed actions.
We tailor the guidance to the size of your institution and the available internal capacity. The client retains control over the decision-making process.
- ✓An inventory with destinations and choices regarding reuse
- ✓A phasing with teaching, exam and research moments
- ✓A budget estimate with scope and assumptions
- ✓A division of roles and coordination with suppliers
- ✓Practical moving instructions and a label plan
- ✓An overview of readiness conditions and remaining items
Ready to use?
A furnished classroom also requires working facilities.
We follow up the agreed checks on furniture, ICT, audiovisual equipment, access and other facilities with the responsible services. Outstanding conditions are submitted before the decision on commissioning.
Technical controls and specialist releases remain with the competent parties. VM360° connects their feedback with the move planning.
Specific environments
Extra attention where the content requires it.
Libraries & archives
Collections require agreements about order, identification, destination and availability.
Libraries & archives →Laboratories & research
Equipment, utilities and planned controls are coordinated with users and specialists.
Laboratories & pharma →Administration & offices
Workplaces, files and ICT are prepared for daily services.
Offices →Frequently asked questions
Does the move have to happen during a holiday?
That's one possibility. We weigh the education calendar against the availability of buildings, employees and suppliers, including time for checks and furnishings.
Can the setting remain partially in use?
We are investigating with the institution what phasing is possible and what conditions apply. Routes, activities and communication are tailored accordingly.
Do you also supervise a temporary move during renovation?
Yes. We include the temporary destination, possible storage and the later relocation in the scope and planning.
Who moves specialised equipment?
The agreed executive or specialised partners take care of the physical and technical work. VM360° coordinates their tasks and planning with the institution.
Can we only enable coordination?
We look at what preparation and project agreements are already available. On this basis we determine the necessary support and the scope of the assignment.
Prepare your educational project
What transition awaits your institution?
Discuss with Kurt Van Synghel what preparation and coordination are required.
Arrange an introductory meeting →