Services & accessibility
Link opening hours, appointments, counters and telephone accessibility with the moving phases.
Government & public sector
A new location.
Services prepared for the transition.
A move of public services affects employees, visitors, files and systems. VM360° connects the preparation with the daily operations of your organisation.
Kurt Van Synghel coordinates internal services, building managers and implementing partners. With a clear scope, recorded decisions and visible follow-up.
Coherence between services
One project plan with recognisable responsibilities.
Centralization, internal reorganisation or transition to a new administrative building requires coordination between different teams. We bring together their dependencies and present bottlenecks to the agreed decision makers.
Management & heads of departmentFacility & ICTCommunication & archive managementPurchasing & operating partners
Preparation of the complete operation
Six parts that we connect.
Decision making & roles
Record who prepares, assesses and decides, with clear contact persons per service.
Workplaces & ICT
Coordinate layout, digital workplaces and technical facilities with the responsible teams.
Archives & files
Coordinate inventory, destination, order and access with file and archive managers.
Buildings & reception
Include access, signage and public areas in the preparation of the new location.
Budget & follow-up
Keep scope, assumptions, performance and changes visible in project reporting.
From analysis to transfer
A clear approach per phase.
Insight & scope
Mapping services, locations, volumes and preconditions.
Read more →Planning & readiness
Connecting moving phases with services, buildings and suppliers.
Read more →Execution & coordination
Follow up on activities, progress and deviations with the parties involved.
Read more →Transfer & aftercare
Bring outstanding actions and user questions to the responsible services.
Read more →Services during the transition
Employees and visitors know where to go.
We discuss which services transfer at what times and how the organisation remains accessible. Temporary locations, adjusted reception or changed contact details will be included in the preparation.
Communication is coordinated with the responsible service. Internally, practical instructions, labelling and contact persons support the implementation.
Communication & moving instructions →Before the move
The services involved prepare accessibility, appointments and information for employees and visitors.
During the transition
Current progress and changes are shared with the appropriate contacts.
After commissioning
Questions and remaining points are assigned a responsible person and an agreed follow-up.
Concrete for your project team
An easy-to-follow overview of agreements.
We tailor the guidance and reporting to your existing project structure. Principles and changes remain recognisable, so that those involved know what a decision is based on.
- ✓A defined scope and inventory with destinations
- ✓A division of roles with contact persons and decision moments
- ✓A phasing linked to service provision and readiness
- ✓A cost estimate with assumptions and included performance
- ✓Practical moving instructions and coordinated communication
- ✓An overview of decisions, actions and remaining items
Align scope and execution
Clear deliverables as the basis for collaboration.
We help describe the content of the moving assignment: locations, volumes, timing, treatment and desired guidance. Quotations and implementation agreements can thus be viewed against the same principles.
Your purchasing department and authorized persons determine the applicable purchasing procedure and make the formal decisions. VM360° provides the agreed project-related support.
Attention to what comes along and what is left behind
Also carefully prepare the transfer.
Archives & files
Discuss order, identification, consultability and access with the administrators.
Libraries & archives →Ready-to-use spaces
Collect the status of workplaces, ICT, reception and access from the responsible services.
Building Readiness →Old location & reuse
Align repurposing, possible donations and handover with the decisions and agreements of your organisation.
circular clearance →Frequently asked questions
Can different services move at different times?
Yes, we investigate which phasing suits the service provision, building readiness and available partners. Dependencies between services are made visible.
Can you connect to our existing project structure?
Yes. We agree on how VM360° works with the project leader, department heads and other responsible parties, and what reporting is desired.
Does VM360° take over the purchasing procedure?
The purchasing department and authorized persons remain responsible for the procedure and formal decisions. VM360° can support the agreed substantive preparation and comparison.
How are confidential files included?
We make agreements with the responsible managers about packaging, access, destination and possible temporary storage. These agreements are included in the implementation preparation.
Is guidance possible on moving days?
Yes, according to pre-agreed locations, times and tasks. We monitor coordination, progress and deviations and organise the transfer of remaining points.
Your public services as a starting point
What transition awaits your organisation?
Discuss with Kurt Van Synghel what preparation and coordination are required.
Arrange an introductory meeting →