Equipment & suppliers
For each device we bring together destination, contact person and agreed preparation, relocation and reinstallation.
Laboratories & pharma
Your research determines
the move planning.
A laboratory move connects equipment, facilities and people. VM360° organises the coordination necessary to carefully prepare the transition.
As an independent relocation coordinator, Kurt Van Synghel brings together users, technical services, quality managers and suppliers. From inventory and phasing to the planned recommissioning.
One planning for all involved
The move is only one link in the transition.
A device can be at its destination without a connection, a supplier or a planned check. We bring these dependencies together and follow up on agreements, so that the organisation can decide on each next step in a timely manner.
Laboratory managersTechnology & facilityQuality & preventionSuppliers & moving partners
Attention to the entire environment
Six topics that determine the approach.
Research planning
We discuss with the users which activities can be paused and which equipment should be available as a priority.
Utilities & spaces
Electricity, climate control, ICT and necessary connections are included in the readiness planning.
Materials & safety
For special materials, we coordinate roles, specialised partners and starting conditions with the responsible services.
Traceability & instructions
Clear inventory, identification and destination format support handover between teams.
Testing & recommissioning
Planned checks, calibrations and validations by specialists are given time and a responsible person in the planning.
An approach tailored to your operation
From inventory to phased commissioning.
Analyze
Mapping equipment, processes, spaces and critical dependencies.
Read more →Prepare
Align readiness, supplier planning, costs and move order.
Read more →Coordinate
Follow the agreed implementation and discuss deviations with the right parties.
Read more →Transfer
Follow up on planned checks and outstanding items and transfer them to the responsible services.
Read more →Responsibilities per device
Who does what, and when?
We record which tasks belong to users, technical services, manufacturers or other specialised partners. Consider preparation, disconnection, treatment, transport, reinstallation and the agreed checks.
The technical approach and required qualifications are determined with the competent specialists. VM360° connects their work with the move planning and follows up on their feedback.
More about planning & phasing →Before the move
Confirm identification, destination, preparation and availability of the receiving space with the parties involved.
During the transition
Follow up on agreements about treatment, routes, time windows and transfer. Deviations are reported and discussed.
Before reuse
Have the planned tests, calibrations or validations feedback from the responsible specialists.
Concrete for your project team
A shared overview of agreed actions.
We tailor the documents and guidance to your laboratory and project phase. Missing information, assumptions and outstanding conditions remain recognisable.
- ✓An inventory with destinations and contacts
- ✓A division of labor per device or work package
- ✓A phasing linked to research and supplier availability
- ✓An overview of readiness conditions and decision points
- ✓A cost estimate showing separate specialised services
- ✓An action overview for implementation, recommissioning and aftercare
Quality and safety in the project agreements
Specialist tasks require specialist expertise.
The approach for chemical products, biological materials and temperature-sensitive samples is determined with the responsible services and suitable partners. We include the agreed conditions and activities in the planning.
In a pharmaceutical environment, we coordinate documentation, changes and decision points with quality managers. They determine which procedures and confirmations are required within their organisation.
Different labs, different priorities
Your operation as a starting point.
Research & education
Adjust phasing to research, users and the availability of shared equipment.
Medical laboratories
Discuss the transition in connection with analyses, services and the agreements of the healthcare organisation.
Hospitals & healthcare →Pharma & quality laboratories
Connect suppliers, documentation and planned controls to internal quality procedures and restart planning.
Frequently asked questions
Does VM360° move the equipment itself?
The physical relocation and technical work is carried out by the agreed executive and specialised partners. VM360° organises project coordination and follows up on agreements, progress and deviations.
Can you help if suppliers have already been chosen?
Yes. We look at their tasks, planning and dependencies and bring them together with the agreements of your internal teams.
Who decides whether a device can be reused?
The competent managers and specialists assess the required checks and confirmations according to the organisation's agreements. VM360° follows up on the planning and feedback.
How do you take ongoing research into account?
We discuss with users which activities and devices have priority and which interruptions are possible. This information partly determines the phasing and decision moments.
Is guidance also available for an internal laboratory move?
Yes. A move within the same building also requires coordination of equipment, facilities and availability. The scope of the guidance is adapted to the project.
Preparing your laboratory move
Bring together the relevant expertise.
Discuss with Kurt Van Synghel what preparation and coordination your transition needs.
Arrange an introductory meeting →