Workplaces & furnishings
Coordinate inventory, zoning plans and design with facility and, where involved, the interior architect. Shared workplaces and meeting rooms also receive attention.
Offices
A new workplace.
A prepared organisation.
An office move brings together workplaces, IT, archives and employees. VM360° supervises the preparation and coordination, with the first working day as an important starting point.
Kurt Van Synghel connects your internal teams, interior architect and suppliers around one planning. From an internal rearrangement to the transition to a new location.
Starting from your operation
The daily services help determine the approach.
We discuss which teams should remain available, which time windows are useful and which dependencies influence the transition. A move per department, in one move or outside normal working hours is weighed against feasibility, costs and impact.
Employees & managementFacility & interior architectICT & technologyMoving partners & suppliers
Prepare together
Six parts of an office move.
ICT & telephony
Coordinate the planning of network, WiFi, screens, docking stations, printers and telephony with the responsible IT teams.
Employees & instructions
Clear information about what is changing, who is packing, how labelling works and where employees can go with questions.
Archives & confidentiality
Record order, destination, access and any temporary storage with the services involved.
Access & reception
Include badges, signage, visitor routes and the availability of reception areas in the preparation.
Reuse & old location
Determining which furniture will be taken along, can be used elsewhere or will be given a different purpose, with attention to the completion of the old location.
From initial analysis to aftercare
A clear approach for your organisation.
Insight & choices
Scope, inventory, destinations and scenarios form the basis for planning and cost estimation.
Read more →Preparation
We coordinate furnishings, building readiness, ICT and suppliers with the moving phases.
Read more →Execution
We supervise the coordination on location and monitor progress, deviations and agreements.
Read more →Commissioning
We organise feedback, remaining points and the agreed support at the start-up.
Read more →Take employees with you
Everyone knows what is expected.
Another floor, a new layout or shared workplaces require explanation. We coordinate communication with your organisation and translate agreements into practical moving instructions.
Who packs personal items? What happens to screens? What labels are used? Employees receive the same up-to-date information in a timely manner.
Communication & moving instructions →Before the move
Share planning, packing instructions, clean-up actions, labelling and destinations with the involved teams.
During the transition
Clearly communicate changes, accessibility and contact persons.
On the first day of work
Provide guidance, answer practical questions and forward reports to the responsible services.
Concrete for your project team
Overview of preparation to transfer.
The guidance and documents are tailored to your size, internal capacity and project phase. You retain decision-making; VM360° prepares choices and follows up on agreements.
- ✓An inventory with destinations and choices regarding reuse
- ✓A schedule with departments, time windows and dependencies
- ✓A budget estimate with scope and assumptions
- ✓A division of roles and coordination with implementing partners
- ✓Moving instructions, labelling and practical communication
- ✓An overview of readiness conditions and remaining items
Building Readiness
Is your office ready for the first day of work?
We monitor with the responsible persons involved whether workplaces, access, lighting, climate control, ICT and meeting rooms are available as agreed. Open points are made visible before the commissioning decision.
Technical tests and confirmations come from the competent services and suppliers. VM360° brings their feedback together in the project follow-up.
Frequently asked questions
Can the move take place outside office hours?
That could be a scenario. We assess supplier and internal team availability, building access, costs and time for checks before the next working day.
Do you work with our interior architect?
Yes. We coordinate zoning plans, furniture, design and availability of spaces with the designers and suppliers involved. This way, the furnishings and moving planning are aligned.
Does VM360° carry out the ICT move itself?
The technical implementation is done by your ICT service or specialised partners. VM360° coordinates their tasks and planning with the other moving activities.
What happens to confidential files?
We make agreements with the responsible services about packaging, access, destination and any temporary storage. The choice of whether to keep files or have them destroyed is also discussed in advance.
Do you also supervise internal relocation movements?
Yes. A move between floors or a rearrangement of workplaces also requires coordination. The guidance is adapted to the impact and available internal capacity.
Preparing your office move
Make the transition clear to your teams.
Discuss with Kurt Van Synghel what support your organisation needs.
Arrange an introductory meeting →