Scope and inventory
What moves, what stays and what needs separate handling? We connect volumes, locations and destinations to the way your organisation operates.
More about this step →Independent advice • personal support
Relocation management in Zaventem
An office move in Zaventem requires more than ready workstations. Visitors, contractors and employees need access at the right time. VM360° coordinates preparation with building management, IT and facilities, including teams joining from multiple locations.
Discuss your relocation →Support from Aalter, with on-site attendance as agreed.
Prepare your site
Preparing office transitions and access management
- Test or confirm badges, visitor registration, parking and deliveries before the first phase.
- Coordinate desks and network readiness for staff who are not all on site at the same time.
- For secure areas, where relevant, establish contractor permissions and escort requirements in advance.
From analysis to handover
An approach shaped around your operations.
Budget and contractor selection
A supported estimate and comparable quotations inform decisions. Assumptions, exclusions and changes remain visible.
More about this step →Building and workstations
Access, IT, utilities and outstanding issues each have an owner. Authorised people confirm what is ready for use.
More about this step →Planning and instructions
Move phases reflect operational needs. Teams and contractors share instructions for timing, labels and destinations.
More about this step →Coordination and decisions
We coordinate actions and dependencies. Deviations reach the right decision-maker; on-site attendance during the move is agreed as part of the assignment.
More about this step →Handover and aftercare
Reported issues and outstanding items are followed up. We record who takes over and when an item can be closed.
More about this step →Clear responsibilities
You choose the partners. We coordinate the interfaces.
VM360° provides independent advice and coordination. Transport, technical inspections and specialist work remain with the appointed contractors. Your organisation decides on budgets, contracts and the release of move phases.
Practical questions
Does this include special airport authorisations?
No. Site-specific authorisations are arranged with the responsible authority and contractors. VM360° follows up their dependencies within the agreed coordination scope.
When should we start?
As soon as a relocation or site change becomes concrete. Scope, building availability, IT and internal decisions determine the preparation time, which we establish together.
What does the support cost?
This depends on scope, the number of sites, phasing and the required attendance. We define the assignment and expected outputs before preparing a proposal.
Service area
Relocation management in your region.
Every site needs its own preparation. These pages explain considerations for different projects; they do not represent local offices.
Antwerp →Connecting city offices and operational sitesGhent →Phasing education, research and servicesBrussels →One coordination framework for multiple buildings and teamsZaventem →Preparing office transitions and access managementDiegem →Phasing teams into their new workplaceLeuven →Preparing research equipment and users togetherKortrijk →Coordinating offices and productionBruges →Preparing building access and collections carefullyEtterbeek →Organising shared access and service continuityIxelles →Connecting workstations, records and usersSaint-Josse-ten-Noode →Coordinating floors and shared logistics